An outline of the role is below. Any expressions of interest should go to claire@beehivehoniton.co.uk
As the volunteer coordinator, you will manage all elements of volunteering within the organisation.
Responsibilities
As volunteer coordinator, you’ll need to:
- write volunteer policies and procedures, including risk assessments
- liaise with other members of staff to ensure volunteer skills and numbers are appropriately matched to events/activities
- generate role descriptions based on the needs of the organisation
- recruit and interview volunteers and ensure they are appropriately matched and trained for a position
- carry out pre-volunteering checks, including references and Disclosure & Barring Service (DBS) checks where appropriate
- organise rotas for volunteers and staff and provide inductions and training, as well as debrief interviews for departing volunteers
- ensure there is appropriate support and training for volunteers through regular informal contact and more structured reviews
- monitor, support, and motivate volunteers
- offer advice and information to volunteers through face-to-face, telephone and email contact
- attend fortnightly operations meetings and monthly board meetings
- keep up to date with legislation and policy related to volunteering and GDPR and make any necessary modifications to accommodate changes
- monitor and evaluate activities and report to trustees in either written or verbal reports
- maintain databases
- produce a monthly volunteer newsletter
Skills
You need to have:
- excellent communication skills, including networking and presentation skills
- strong interpersonal skills, to deal with a diverse range of people
- experience in managing or coordinating projects and volunteers
- empathy with volunteers and an understanding of their needs
- the capacity to inspire and motivate others
- negotiating, influencing and problem-solving skills
- the ability to deal with information in a confidential manner and respond with sensitivity
- good organisational and time management skills, with the ability to multi-task and plan and prioritise your workload
- the ability to cope with limited resources, seize opportunities and think creatively.
- administrative and IT skills (MS Outlook, Word, Excel and PowerPoint), and an ability to maintain records and produce clear written and oral reports
- a flexible and non-judgemental approach to people and work
- an understanding of what the Beehive offers to the community and a commitment to the charity.
